according to the investigation, The core businesses of most enterprises have the following commonalities: Long cycle, Many nodes, Complicated documents generated, It requires the cooperation of multiple departments or teams, etc.
With the accelerated development of informatization, Daily office work of the enterprise, Business operation, Data management is increasingly dependent on information systems, The requirements for the reliability and business continuity of data are also getting higher and higher. Traditional document management is limited to archiving, It has long been unable to meet the process control of enterprises, Requirements for achievement accumulation and service systematization.
FangcloudAs a tool for efficient team collaboration in office work, Provide security for the pain points of enterprise's document management and remote office, facilitate, Efficient solutions.
One of the pain points of enterprises: Documents involving enterprise Secrets, Huge risk of loss and leakage
Enterprises will produce a large number of documents in their daily operations, It includes important customer information and financial data, These documents are valuable digital assets of enterprises, Some documents are core secrets of the enterprise, Large number and scattered on employees' personal computers, U Plate, etc. Industries such as lawyers are more special, The same document may have to go through the hands of many people, Different employees in the same department may also have different operation permissions for the same file. in short, Lack of unified and standardized management of documents, There is damage, Risk of loss and leakage.
Solutions: Unified management of file permissions, Safe circulation of working documents
FangcloudProvide massive file storage space, Realize the summary, storage and management of enterprise data, Unified archiving and backup.
Support through file/Basic search function of folder, You can also customize rules for advanced search, Easy to find information in the future, Analyze and utilize data, Continuously precipitate and accumulate the knowledge and data of the enterprise.
Employees can first establish collaboration folders on Yifang cloud, Invite relevant colleagues to collaborate. Yifang cloud not only supports different files/Set different permissions for folders, And the permission can be specific to any member. Seven levels of permission control can be set, Respectively "Uploader" , "Previewer" , "upload/Previewer" , "Viewer" , "see/Uploader" , "Editor" , "Co owner" . According to the user's scope of responsibility, Quickly configure permissions, Traceable operation log supervision, Meet the diversified authority control of enterprises.
If it is a document that needs to be shared with others, The sharer can also password the file itself, Sharing period, Access and download permissions and other settings, The circulation process of all documents is safe, controlled.
meanwhile, Yifang cloud adopts transmission and storage full link encryption, File upload, download and use HTTPS transport protocol, The file itself was transferred twice during transmission AES CTR 256 Algorithmic streaming block encryption, Up to four encrypted copies of user data are saved, And the data is distributed on different storage platforms, Eliminate the loss of user data caused by the platform.
Enterprise pain point 2: File multi platform storage and transmission, Version repetition and confusion
In traditional office situations, Most employees use wechat, QQ, Notify the other party of the progress of document modification by email or other communication software channels, Repeated back and forth transmission, Office efficiency is greatly reduced, Information synchronization is not timely, The version is easy to be confused.
Solutions: Standardization of document sharing, Real time senseless synchronization
Enterprises use Yifang cloud, Yes "Document acquisition and sharing" Carry out standardization and process transformation.
In terms of document acquisition, Employees can initiate file collection invitations on Yifang cloud, After the invitee receives the information, You can upload files to the specified folder by yourself, No need for traditional email or wechat sending and receiving, Greatly reduce file collection time.
Yifang cloud can also synchronize local files with cloud files in real time, It means that employees no longer need to copy files locally, Then paste it into Yifang cloud. Eliminates the process of file transfer, Make media「Net disk」Desalination of the concept of, Only the difference between local and cloud.
In terms of file sharing, Colleagues who are also Yifang cloud users, You can share files with each other directly on the platform. When shared with external case participants, You can generate a link for the file before sharing it to wechat, QQ.
No matter which of the above sharing methods, Editing of shared files, modify, Update and other operations will be synchronized in real time without perception, The shared participants will see the latest version.
With the continuous modification and update of documents, Yifang cloud will automatically save the historical version and historical modification record of the file, Traceable at any time, Free version support 10 Historical version retention, Maximum support 100 Historical version retention. The historical version can be set to「Latest version」「Downloads」and「delete」Etc.
therefore, Under the scene of multi person cooperation, file "Round trip transmission" The time can be greatly reduced.
Enterprise pain point 3: Long period of multi office linkage, Low work efficiency
We often encounter cooperation with many parties in our work, The project cycle is relatively long, Different departments participate in each stage, There is a lot of file collaboration in this process. It is inconvenient to download and view files, Opinions are often not replied in time.
Solutions: Take enterprise documents with you, Full function support of mobile terminal
Real time message reminder of Yifang cloud mobile terminal, Get new news alerts at the first time, Join collaboration instantly, Never miss important work, Support voice comment function, More convenient on business trip, The enterprise address book is convenient for contacting colleagues.
WeChat, QQ Easily share files, Direct access without downloading, Farewell to mobile file transmission that consumes traffic, Files in third-party applications can be saved directly to Yifang cloud.
Yifang cloud supports online access and editing of files, web end Word, Excel, PowerPoint And other common format documents do not need to be downloaded, Online editing and saving, Support of each terminal 100+Perfect preview of formats, PSD, CAD And other professional formats do not need to be converted, Get work materials anytime, anywhere.
Enterprise pain point 4: Document confirmation steps are cumbersome when traveling
An important paper document needs to be confirmed with the headquarters, At this time, the employees are outside, Seemingly simple "Document confirmation" Jobs often need to go through the streets to find print shops, Scanning paper documents, Convert to electronic file, U Disk copy file, Send to headquarters, Reviewed by headquarters, The final confirmation can only be completed after many cumbersome steps such as sending back after sealing.
Solutions: Mobile terminal document scanning and printing
Through the document scanning function of Yifang cloud, Even if employees are on business trips, The mobile terminal can also be used to scan and identify documents, Contract and other information, Quickly convert all kinds of paper documents into PDF file. meanwhile, The scanned document will be automatically recognized and visually optimized, Users can also manually adjust documents as needed, Optimize edges and corners, Restore processing, rotate, Delete and other operations. After optimization, Employees can PDF Upload documents to Yifang cloud in real time, and@Relevant personnel of the headquarters shall confirm in time.
meanwhile, To provide more convenience for employees on business trips, The preview page of Yifang cloud mobile terminal also has "Print" entrance. On the premise that the mobile phone and printer are in the same LAN, Where preview is supported, Files with local encryption not turned on and the user has download permission, Users can print directly through their mobile phones. The paper contract can be printed directly through the mobile terminal, The cumbersome operation of faxing contracts back and forth is eliminated, The contract communication and cooperation process between customers will not be affected at all.
With the increasingly fierce market competition, Enterprises are interested in shortening the project cycle, Management standardization and standardization, The requirements for cost control and quality control are getting higher and higher. Manage massive documents, Solve file storage dispersion, file missing, Difficulty in information retrieval, Problems such as lagging information sharing, It plays an important role in improving the management efficiency of enterprises, The precipitation and accumulation of data will also help enterprises cope with opportunities and challenges in the era of big data in the future.