Document Cloud Solution

360 Yifang Cloud faces the government, colleges and universities, hospital, bank, Enterprise and other customers, Through public cloud, Private cloud or hybrid cloud deployment mode, Provide document management, Internal and external file sharing and collaboration, Data security control and other services, Help customers realize enterprise knowledge precipitation and file lifecycle safety control.

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Document Cloud Solution

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Business challenges

Inconvenient to work together

Between internal employees, Internal employees and external partners often need to work together, Due to the lack of unified and efficient collaborative office mode, Inconvenient document circulation and collaboration, Serious constraints on office efficiency.
Data security is difficult to guarantee

Lack of strict data security control system, It is difficult to secure enterprise sensitive information, Compliance control, At the same time, it lacks the audit and traceability mechanism of information flow, Potential safety hazard.
Data is hard to flow due to fragmentation

Various documents, Data is stored in various business systems, On the office computer of each employee, Traditional document management methods are difficult to be deeply integrated and applied with business systems, Resulting in data fragmentation and difficulty in getting through, Difficult to use efficiently.
Business value is difficult to activate

In knowledge/Data management, Application level, Lack of experience in implementing digital technology, Difficulties in business and management transformation, Difficult to activate business data value, Solve business problems.

Document cloud helps enterprise data asset management

360 Document cloud is based on massive secure storage system, High concurrency/High availability/Scalable system performance, Cloud native operation and maintenance system, Build collaboration, security, to open up, intelligence 4 Large service center, Fully facilitate the flow of unstructured data in the business chain, Provide knowledge storage for customers in various industries/share/Administration, Collaborative office, Document security control and other services, Realizing the asset management and effective application of enterprise data.

Multiple places, Multi-center collaborative office

Safe circulation of internal documents

Unified attachment management platform

Intelligent knowledge management

● Cross-team collaboration

Multiple places, Multi-centric storage system, Help has multiple points/Group enterprise realization documents of subsidiaries「share」; Overseas acceleration capability helps domestic and foreign teams to cooperate effectively; Support multiple people at the same time「Online editing」, Onekey @Team members「Document comments」.

● Cross-organization collaboration

Realize files between internal and external personnel of the enterprise through shared folders「share」; Onekey 「share」, Second-speed transmission of large files; at any time「Initiate file collection」, weekly, Monthly report data 1 Minutes to complete the summary.

● Cross-terminal collaboration
Support multi-terminal synchronization, Preview documents online through various terminal devices anytime and anywhere; open「synchronization」, Automatically synchronize cloud files to local after modification, Automatically synchronize local files to the cloud after modification.

● Full-process safety protection

absorb 360 The Group's advanced security technology and rich experience in government and enterprise user service, Deeply integrate it into collaborative office products, Build the whole process (Prevention in advance+In-process control+Post prevention) Document security protection system.

● Comprehensive safety control
Build a full range of services for customers (Local file+Cloud files+Outgoing documents) Content level file security control system, Pass the document without landing, Document leakage prevention, Cross-network file security exchange and other solutions, Helping enterprises to work together safely.

● Convenient integration, Tailored

Through mature account connector, UI assembly, API Interface, SDK assembly, H5 etc, Quick docking of enterprise organizational structure and business system (as OA, CRM, HRSS etc) , And support seamless integration of nails/Enterprise WeChat and other mainstream office collaboration platforms, Optimize cross-system collaboration.

● Massive tools, Flexible office
Flexible integration Office file, flow chart, Mind map, MarkDown, Fusion Document, Office tools such as collaborative signage, have PDF File conversion, 120+Online preview of files in format, One platform meets all daily office needs.

● Intelligent identification

be based on OCR Etc, Intelligent scanning/Identify document content, Extract Document Summary, And automatically archive it to the corresponding folder in the document cloud platform.

● Smart recommendation

be based on AI intelligence, According to user's review, Collection, classification, Usage habits such as labels, Realize personalized recommendation of content, Intelligent correlation and classification, Accelerate the flow and reuse of knowledge.

● Intelligent search
Based on knowledge map and other capabilities, Support pictures, Text and other search methods, Provide users with highly matched content and results, Convenient for users to quickly acquire the required knowledge.

Multiple places, Multi-center collaborative office

● Cross-team collaboration

● Cross-organization collaboration

Safe circulation of internal documents

● Full-process safety protection

Unified attachment management platform

● Convenient integration, Tailored

Intelligent knowledge management

● Intelligent identification

be based on OCR Etc, Intelligent scanning/Identify document content, Extract Document Summary, And automatically archive it to the corresponding folder in the document cloud platform.

● Smart recommendation

Typical application scenarios

Cross-regional and cross-enterprise collaborative office

Document editing collaboration, Efficient division of labor and cooperation

Online and offline collaboration, Document real-time synchronization

Message collaboration, Realize fast communication

Process collaboration, Rapid data flow

120+Online preview of professional format files

Cross-regional and cross-enterprise collaborative office

Applicable scenario:

The company has a wide range of business, Frequent need for cross-team, Cross-regional, Cross-enterprise remote collaborative office. 360 Yifang Cloud is the internal team of the enterprise, Build exclusive file space for internal teams and external partners, Easily realize document sharing and collaboration.

Core values:

Internal and external sharing: According to project requirements, Create shared folders with colleagues or partners and other external personnel, Ensure multi-party information synchronization.

Personnel authority control: In folders of different departments, Flexible configuration of file access rights, Realize access control for thousands of people.

Document editing collaboration, Efficient division of labor and cooperation

Applicable scenario:

No need to send documents back and forth or manually save, Everyone sees the latest version. Multiple colleagues can edit the same copy online at the same time office (contain Word, Excel, PPT) file, Quickly summarize data and automatically save, Any historical version can be traced back.

Core values:

Online editing by multiple people at the same time: For the number of editors who edit online at the same time, Technically unlimited.

Historical version backtracking: Up to 100 Historical versions, Can be restored to any historical version at any time.

Online and offline collaboration, Document real-time synchronization

Applicable scenario:

No need to send documents manually, After adding, deleting and modifying local data, Cloud file synchronization update, After the cloud file is modified, Local files are also updated synchronously, Ensure that the document versions in all devices are consistent, Facilitate the synchronization of internal and external information.

Core values:

Real-time synchronization: No need to send documents manually, Realizing enterprise document aggregation without awareness, Convenient and time-saving.

Automatic update: Automatic file update, Can be in different places, Use any device to access the latest version of files at any time.

Message collaboration, Realize fast communication

Applicable scenario:

No need to communicate work through instant messaging, stay 360 Project files on Yifang Cloud (Clip) , direct@colleague/Partner discussion, Block chat messages irrelevant to work, Focus on work content, Efficient communication.

Core values:

Focus on efficient communication: Around documents/folder@To the designated person, Make the discussion more focused.

Message real-time reminder: Real-time reminder of comment message@Of, Both parties communicate and discuss in real time.

Applicable scenario:

Onekey 「Initiate file collection」, No need to use instant messaging tools, Collect supplier information one by one, Project Weekly Report, Marketing data of local branches, Employee information, etc; Directly submit to the approval process after completing document collection, No manual sorting and uploading to another set of approval system, Improve document circulation efficiency.

Core values:

Data summary: The received data is automatically summarized to the specified folder, Files uploaded between collectors are not visible to each other;

Document Review : Support multi-node and multi-person review, During the confirmation process@comment, Focus on projects, Rapid advance.

120+Online preview of professional format files

Applicable scenario:

No need to purchase, Install various professional software, Via mobile phone, The computer can 360 Online browsing of design documents on Yifang Cloud, Engineering documents and other documents in hundreds of professional formats.

Core values:

0 Software installation cost: No need to install professional software, Save in 360 Direct preview on Yifang Cloud.

There are many kinds of previews, Good experience: support 3D/CAD/PS/AI etc 120+Online preview in formats, Automatically compress files to provide the best preview experience.

Cross-regional and cross-enterprise collaborative office

Applicable scenario:

Core values:

Internal and external sharing: According to project requirements, Create shared folders with colleagues or partners and other external personnel, Ensure multi-party information synchronization.

Personnel authority control: In folders of different departments, Flexible configuration of file access rights, Realize access control for thousands of people.

Document editing collaboration, Efficient division of labor and cooperation

Applicable scenario:

Core values:

Online editing by multiple people at the same time: For the number of editors who edit online at the same time, Technically unlimited.

Historical version backtracking: Up to 100 Historical versions, Can be restored to any historical version at any time.

Online and offline collaboration, Document real-time synchronization

Applicable scenario:

Core values:

Real-time synchronization: No need to send documents manually, Realizing enterprise document aggregation without awareness, Convenient and time-saving.

Automatic update: Automatic file update, Can be in different places, Use any device to access the latest version of files at any time.

Message collaboration, Realize fast communication

Applicable scenario:

Core values:

Focus on efficient communication: Around documents/folder@To the designated person, Make the discussion more focused.

Message real-time reminder: Real-time reminder of comment message@Of, Both parties communicate and discuss in real time.

Process collaboration, Rapid data flow

Applicable scenario:

Core values:

Data summary: The received data is automatically summarized to the specified folder, Files uploaded between collectors are not visible to each other;

Document Review : Support multi-node and multi-person review, During the confirmation process@comment, Focus on projects, Rapid advance.

120+Online preview of professional format files

Applicable scenario:

Core values:

0 Software installation cost: No need to install professional software, Save in 360 Direct preview on Yifang Cloud.

There are many kinds of previews, Good experience: support 3D/CAD/PS/AI etc 120+Online preview in formats, Automatically compress files to provide the best preview experience.