Office Skills | How to create a 360 Yifang Cloud completes the handover of resignation documents?

In the enterprise, Employee resignation is a very normal personnel operation process, It is also a fundamental element for achieving optimal allocation of human resources in the market and enterprises. however, If the personnel's resignation process is not handled properly, Especially if the enterprise documents were not strictly handed over, May cause incalculable losses to the enterprise.
according to Osteman Research data display, 69%The company stated that they have experienced data loss incidents, And these are all related to departing employees, Employee turnover causes loss of knowledge and professional skills to the enterprise:
1Take away confidential work documents;
2Delete important work documents;
3Prevent enterprise data managers from accessing data.
in summary, Strictly implement the document handover process for resigned employees, To avoid the loss of enterprise core data, Building a long-term protection mechanism for enterprise core assets plays a crucial role.
As enterprises 360FangcloudData storage and backup on, 360FangcloudMore and more enterprise core data assets are being carried on the platform, When departing employees handle resignation procedures, Handover 360 The file information on Yifang Cloud has also become imperative.
In traditional resignation procedures, Handing over files only to local computers is far from meeting the original intention of enterprises to protect data.
scene 1: Documents in departmental space do not need to be transferred
360 Yifang Yunzhong, Files stored in departmental space, No matter who created or edited the file, Ownership of documents belongs to the enterprise, That is, the folder owner, Not belonging to individual employees. therefore, When an employee resigns, Documents in departmental space do not need to be transferred, Location for storing files, The content remains unchanged.

Tips: Important documents for enterprises and departments, Suggest storing all items in departmental space, To avoid personnel turnover, Causing file loss, Deletion and other situations occur.
scene 2: 「Personal files」Transfer all files with one clickpower
360 Yifang Yunzhong, Stored in「Personal files」Documents under, Ownership belongs to individuals. therefore, When an employee leaves, they can「Personal files」Transfer ownership of the folder under. Can be based on folder content, Transfer to personnel strongly related to the document separately, It can also be fully handed over to one person, For example, department clerks, Department heads, etc.

path: 360 Fangcloud -- file -- Personal Space -- Destination folder -- more -- Right click "Transfer of ownership" -- Select a colleague to receive in the pop-up window -- Transfer of ownership;
Tips: 360 Yifang Cloud only supports folder transfer of ownership, Handover of individual files is not supported. therefore, For scattered files, Suggest placing it in the folder you created first, Transfer ownership with one more click.
scene 3: The resigned employee has not completed the handover of resignation, administrators
Background operations
Before employee resignation, Not in 360 Transfer of ownership of personal files on Yifang Cloud, Administrators with member deletion permissions can remove the person from the 360 Delete from Yifang Cloud backend, And transfer ownership of the documents, Ensure the continued retention and circulation of important documents.

path: Administrator login 360 Fangcloud -- Tivoli Enterprise Console -- Department and Members -- Search found the member -- delete -- Remove from Enterprise -- Select recipient -- Delete Members -- The recipient is on their own 360 View the transfer file under the personal file of Yifang Cloud account (The folder Naming convention is: user name+Account files and folders) ;
Tips: Due to administrator transferring folders from the backend, Only one person can hand over all documents, It is recommended to handle the resignation procedures for employees, Can transfer ownership of different folders to different handover parties as needed.

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  360 Fangcloud Office Skills
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