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7 Document Management Tips, Get it done 100+project management

The engineering project is over, Files pile up in a mountain, Organizing and archiving is too painful?

Occasionally send information to colleagues in other places, Always worried about making mistakes in the wrong version?

Zhang Gong is about to resign, Feeling emotional with the company, He refused to hand over the drawings he kept to others?

. . .

Many similar scenarios often appear in the work of construction industry professionals, Becoming a problem for everyone.

With years of service experience in the construction industry, And in-depth communication with customers, cooperation, 360FangcloudTailored for users in the construction industryEnterprise cloud diskApplication Plan.

Suitable for enterprise organizations in various stages of the construction industry:

Construction unit, Construction unit, Environmental impact assessment unit, construction control unit, Design unit, . . .

The Pains of Drawing and Document Management in the Construction Industry

High pressure on data archiving

Numerous project links, Numerous image files and data, Unable to archive immediately when data is generated, High pressure for subsequent sorting and archiving.

File access is compromised

Massive project data scattered in everyone's hands, Difficulty in unified management, Access to documents is often constrained by others.

Difficulty in personnel turnover and handover

Large workload of data handover during employee resignation, Omissions can occur, Emotional employees may also refuse to hand over information to their successors.

Difficulty in collaboration with remote teams

All parties involved in the project are scattered across different regions, Low efficiency in file transfer and collaboration among members, High communication costs.

Unsafe file circulation

Using communication tools in daily work, Email transmission core confidential files, Difficulty in controlling the circulation process, Easy to cause information leakage.

Enterprise cloud diskAssist in document management throughout the entire process

360FangcloudConstruction industry solutions revolve around user bidding, to subcontract, manufacturing cost, cost control, Technical documentation collaboration, metering&settlement, Report analysis and other aspects, Provide online sharing of documents and materials, synchronization, Collaboration and other services, Realize unified management of project data, And cross departmental, Efficient collaboration between organizations.

Unified and secure storage of engineering data

In the project, construction plan , Design drawings, Qualification information, construction contract, Test report, Survey and design documents and other entire process informationUnified storage in the enterpriseCloud diskupper, Employees can quickly accessCloud diskGet information on, No need to request from a dedicated person.

Cloud disk supports the highest9 Level personnel permission management, Accurate enough for everyone to upload, preview, Downloads, 移动, Which folder to edit files in, Unauthorized individuals cannot operate on files, Ensuring Enterprise Document Security.

Online collaboration among project parties

Project membersImplementing bidding documents through cloud disk, contract, drawing, Real time sharing of cost plans and other materials, Open cloud disk to preview files online, You can also have multiple peopleSimultaneously editing the same file online, And provide online comments and communication opinions.

No need to transfer and modify files back and forth between parties.

Real time synchronization of project information

The commonly used folders in the cloud drive support synchronization to the local computers of project members, thus, The project members have updated the content in the synchronized folder locally, Real time synchronization to cloud folders on cloud disks, Share with everyone, After cloud content updates, it will also be synchronized in real-time to the local computers of project members.

Orderly management and traceability of engineering document versions

Construction projects involve multiple parties involved, After modifying a document, it usually requires multiple rounds of approval, sign, Each link may undergo further modifications, Multiple versions of a file exist.

360 Yifang Cloud supports file sharing and real-time synchronization, After any changes occur, the latest version will be updated with the same g Step by step for all collaborators, Avoid using incorrect file versions.

Simultaneously supports saving historical versions of files, Easy for project personnel to track the modification details of each version at any time.

Online preview of engineering drawings

support BIM Model online preview, plan, Elevations, profile, Various engineering drawings such as internal structural details can be shared in real-time among multiple members through cloud storage, Log in to cloud disk and find the drawings to preview online, No need to download and view specifically, Open professional software for drawings, Convenient and time-saving.

Construction data scanning and automatic archiving

The construction company needs to connect with Party A, I need to connect with finance, Project Management Center, Each project team, There is a large amount of information that needs to be archived.

Standard folders can be established for various project departments on enterprise cloud disks, Project membersadopt 360 Mobile end of Yifang Cloud Enterprise Cloud Disk, Scan various construction materials, Form Scan File, Archive directly to the folder corresponding to the cloud disk, realization "Archive as soon as data is generated" .

Personnel Resignation, One click handover of image files

Due to the unified storage of all project data on cloud disks, Therefore, project members can quickly retrieve the required files with just one click on the cloud disk, No need to request from a dedicated person.

When a member resigns, the administrator can hand over their files on the cloud drive to their successor with just one click, Eliminate emotional turmoil, Resigning employees threaten important corporate documents in their hands.

The project-centered operation model in the construction industry has a long periodicity, Project in progress, Require multi-party collaboration, Involves secure sharing and collaborative work of various files; After the project ends, All types of document materials need to be uniformly archived and saved, Realize data accumulation and precipitation for enterprises.

360 Yifang Cloud provides professional enterprise cloud disk application solutions for users in the construction industry, Assist in accelerating the development of informationization in the construction industry. Currently, it isChina Construction Second Engineering Bureau, China Construction Fourth Engineering Bureau, CCCC Shanghai Waterway Bureau, China Communications Highway Planning and Design Institute, Country Garden, Poly Real Estate, China Tower Corporation Fangchenggang Branch, CNOOC Petrochemical Engineering Co. , Ltd, Jiangxi Road and Bridge Tunnel Engineering Co. , Ltd, Shanghai Construction Engineering GroupProviding services to well-known enterprises.