How to use 360 Yifang cloud realizes cross department communication? Learn these three tricks, Efficiency doubled immediately!

Most people think, Communication and cooperation at work are very exciting "headache" . Within the team, Poor communication between teams may even form barriers to collaboration, Make it difficult to promote the project, If the willingness to cooperate is low, Multiple departments repeat the same work, Throw pots at each other, etc.

A study by McKinsey, a well-known consulting company, shows that: The middle and senior managers of the enterprise spend an average of 89%Time for communication.

To improve communication efficiency, McKinsey has a set inside "30 Second elevator theory" , That is, employees need to 30 Express the business clearly within seconds, Then give it to the superior 30 Seconds to make judgment.

30 Seconds look beautiful, But there are also many limitations, For example, some involve multiple charts, Projects with multiple documents can't be summarized in oneortwo sentences. At this time, We need to focus more, Efficient communication.

It is extremely difficult to obtain information, Good methods are the key
"Establish public database, Find the document without asking for someone"

Whenever the project ends, Colleagues in charge of project archiving are always busy.

colleague A A day of:

colleague A: Tony, Live photos of the last event&Send me the video~

colleague A: Mary, Help pull down the activity data~

colleague A: Vivian, All the expenses of the activity are sorted out and sent to me~

. . .
colleague A: Tony, Why are you the last! whole! fast! spot!

An uncomplicated job, But the time cost is high. At this time, We just need toFangcloudEstablish on「Public folder」, Can easily solve the efficiency problem.

Take marketing activities as an example, At the beginning of the project, We can create a project folder, Then create a secondary folder related to the activity under this directory, Such as active materials, Activity photos&video, Activity budget, etc.
After setting up the folder, Then invite relevant colleagues to join the collaboration, In this way, relevant colleagues only need to upload the part they are responsible for. Whenever the file in the folder changes, The cloud will synchronize in real time, Ensure that the latest version of the document can be seen by all partners.

After the project, Members in charge of archiving can also be directly retrieved from public folders, No need to communicate one by one.

Large communication time span, Chatting is noisy and miscellaneous
"Document based communication, Real time message touch"

Discuss work in the chat group, Easily covered by other chat content, interfere, And you need to sift out a lot of useless information when you want to backtrack, Time consuming and labor-intensive.

A work chat group:

colleague A: Comrades, The project planning case happened, I want to hear your opinions, Talk in a meeting room tomorrow?

colleague B: 2020 First meal of the year, Do you want to have lunch together?

colleague A: 1

colleague C: 1

colleague D: 1

colleague A: wait, Don't automatically ignore the top message!

andFangcloudCan provide us with a "clean, No interruptions" Work communication space.

Yifang cloud supports single file / Folder to comment, When other colleagues are needed to participate in the discussion, Directly in the comments@other party. The other party will receive a real-time message reminder, View and process at the first time.

also, The communication history under the document will be preserved, It is convenient for the person in charge to master the progress of the project, And the re filing after the completion of the project.

It's difficult to trace the contents that are deleted by mistake, Always bear the pot and feel bitter
"Historical version retention, Documents can be retrieved at any time"

We often encounter the situation that many people participate in editing a project document, Everyone is responsible for editing part of the content, Final summary. But there will always be problems when documents flow "Misoperation" Situation of. . .

In a work group:

colleague A: Summary table of data of that department, Which one of you Q4 The data of is deleted?

colleague B: It wasn't me, The computer broke down these two days, I didn't even have the tools to commit the crime

colleague C: Nine year compulsory education doesn't allow me to do such things

colleague D: +1, I'm busy with my baby recently, I haven't had time to change it

colleague E: My personality, you'll see

colleague A: . . .

Workplace changes, You don't know whether the next moment will come with surprise or surprise, A mature worker will always leave a note for himself "Posterior approach" .

Yifangyun's「Historical version」That's it "regret" .

Yifang cloud has powerful historical version management function, When multiple people work together, Each save will generate a historical version (most 100 ) , Support retrospective recovery at any time.

Except for ex post facto remedies, You can also check the collaboration members in advance「Restrict editing」.

After setting, Everyone just needs to complete their own editable area, There is no need to worry about other data being deleted by mistake.

last, I hope the efficient communication methods shared today can help you~

Only save the time of repetitive work, We have the energy to create more valuable things~